Terms and Conditions

Updated 27th Feb 2020

GENERAL

The Creativity Conference is organised and managed by Creativity Conference Limited.

 

These Terms & Conditions apply to every person participating in the Creativity Conference, to be held in Reykjavík, Iceland, organised by the Creativity Conference Limited (“the Conference Organisers”).

 

The Conference Organisers reserve the right to change, amend, add or remove any of these Terms & Conditions in their sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, contributors, sponsors, exhibitors).

 

The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of the Conference Organisers.  All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.

 

Creativity Conference Limited may be contacted by email: info@creativityconference.is

Correspondence address: 27 Old Gloucester Street, London WC1N 3AX, United Kingdom.

Website: https://www.creativityconference.is/

 

 

 

DELEGATES

If the maximum Delegate capacity is reached, the Conference Organisers reserve the right to refuse additional registrations.

 

Registration for the conference is a requirement for attendance.

 

 

Registration

Conference registration is managed by Iceland Travel Conferences (ITC), our logistics provider in Iceland. Enquiries relating to registration and payment can be sent to register@creativityconference.is for a response directly from ITC.

 

An administration fee is added for each conference pass when registering.

 

Student discounts

Students must present proof of fulltime enrolment at a recognised university or college at the time of registration.

 

 

Cancellation

Notice of cancellation must be made in writing by email to register@creativityconference.is.

 

No explanation is required for cancellation. Registration fee refunds for cancellation are offered as follows:

  • 4 months or more before the conference: 100% refund

  • Up to 4 months before the conference: 75% refund

  • Up to 3 months before the conference: 50% refund

  • Up to 2 months before the conference: 25% refund

  • Up to 1 month before the conference: No refund

To cover the cost of handling and processing, $60 USD will be deducted from the total refund for cancellations.

 

 

Our right to cancel or postpone

The Conference Organisers reserve the right to cancel or postpone The Creativity Conference. This may be in response to low attendance levels or unforeseen factors that are beyond our control. The decision to cancel or postpone will be made entirely at the discretion of the Conference Organisers.

 

In the event that the conference is cancelled or postponed, we will refund your registration fee, and may offer to transfer your registration to new conference dates. No further liability will be assumed by the Conference Organisers in the event of cancellation (see Liability, in this agreement).

 

No refunds will be granted for unattended events or early termination of attendance, in case of cancellation of speakers, lack of space in the conference room or any other incidents during the conference, which are beyond the control of the Conference Organisers.

 

The Conference Organisers reserve the right to refuse or cancel delegate registration.

 

 

Liability

By registering, Delegates agree that neither the Conference Organisers nor Iceland Travel Conferences assume any liability whatsoever. Participants are requested to make their own arrangements for health and travel insurance. The conference fee does not include insurance.

 

In the event that the Conference Organisers decide to cancel or postpone the conference, the Conference Organisers cannot be held liable by Delegates for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses, etc.

 

The Conference Organisers shall be held liable only for a duty of care as a respectable business according to statutory requirements. The liability of the conference organisers – for whatever reason – shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this limitation. Delegates take part in the conference at their own risk. Oral agreements are not be binding unless confirmed in writing by the Conference Organisers.

 

 

Changes to the conference

The Conference Organisers reserve the right to modify the contents of the conference at any time. No refunds can be granted in case of cancellation of speakers, lack of space in the conference room or any other incidents during the conference which are beyond the control of the Conference Organisers.

 

 

Letter of invitation

Individuals requiring an official Letter of Invitation from the Conference Organisers can request one by emailing register@creativityconference.is. To receive a Letter of Invitation, Delegates must first register.

 

The Letter of Invitation does not financially obligate the Conference Organisers in any way. All expenses incurred in relation to the conference, the registration and the attendance are the sole responsibility of the Delegate.

 

 

Privacy

Please review our privacy policy for full details of the ways in which we record and manage your data.

 

The Conference Organisers are committed to data privacy and protecting your personal information.

 

By submitting your email address during the event registration process, you agree that the Conference Organisers and its partners may send you conference-related information.  A valid email address is required for all registrations.

The Conference Organisers use the personal data you provide when registering registration to administer your participation.  This may include information about the conference content, event logistics, payment, updates, and additional information related to the event.

 

The Conference Organisers may disclose your personal data to third party service providers engaged to assist in the conduct of the event.  Information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to the Conference Organisers may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties.  Except as described herein, the Conference Organisers will not disclose your personal data to any other third party without your consent except as required by law.

For full details, please read our Privacy Policy.

 

 

Recording the event

It is the Conference Organisers intention to record video and photograph Delegates and Contributors throughout the conference for the purposes for public distribution during the conference.

 

Delegates agree to their likeness, name, occupation, public website and social media being captured, edited,  and distributed publicly by the Conference Organisers during and after the conference for any purpose at the sole discretion of the conference organisers.

 

 

Non-discrimination policy

The Conference Organisers prohibit discrimination, harassment, and bullying against any person for any reason—for example, because of age, ancestry, colour, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law.

 

 

Visa requirements

It is the sole responsibility of the Delegate to manage their visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest Icelandic embassy or consulate to determine the appropriate timing of their visa applications.


The Conference Organisers will not directly contact embassies and consulates on behalf of visa applicants.

 

The full registration fee minus a handling fee of $35 USD will be refunded after the conference if a visa was applied for in good time and proof is shown that a visa was not be granted even though all requested documents were submitted. Refund requests must be made by email to register@creativityconference.is before the end of the conference.

 

Travel insurance

The Conference Organisers accept no liability for Delegates travel insurance. Delegates are strongly encouraged to obtain suitable insurance for their entire trip.

CONTRIBUTORS TO THE CONFERENCE

In addition to the terms and conditions set out herein for Delegates, speakers, creatives, support workers, interns, and any other contributor to the conference (a contributors) must agree to the following terms.

 

 

Representing the Conference Organisers

Contributors are likely to be seen by Delegates as representative of the Conference Organisers. While no additional liability or authority implied, it is anticipated that contributors will conduct themselves with a high level of professionalism and integrity.

 

In the event that any form of conflict or emergency might arise, contributors must immediately inform the Conference Organisers.

 

 

Contributor information sharing

We may share contributor names, contact and biographical information with event attendees and make such information publicly available. We publish such information on the conference website, social media services and in press releases. Event attendees and contributors may contact you with questions and requests for more information and provide feedback.

 

 

Recording contributors

It is the intention of the Conference Organisers capture video, audio, and photographic recordings of contributors contributions to the conference and their attendance.

 

It is the intention of the Conference Organisers to distribute captured material publicly, during and after the conference for any purpose, at the sole discretion of the Conference Organisers.

 

Contributors will be asked to complete a release agreement to assign full non-exclusive moral rights to the Conference Organisers for this purpose.

 

Contributors may request copies of captured materials relating to their contributions and attendance, and will be invited to use those materials at their sole discretion under similar full non-exclusive moral rights.

 

 

LEGAL TERMS

Indemnification

You agree to defend, indemnify and hold harmless the Conference Organisers and their affiliates, officers, directors, employees and contractors from any demands, claims, damages, liabilities, expenses or harms, including legal fees, arising in connection with your participation in the Creativity Conference.

 

Jurisdiction

This agreement shall be governed by and construed in accordance with English law (UK) and the parties agree that the English courts shall have non-exclusive jurisdiction in relation to this agreement.

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© 2020 Creativity Conference Limited, UK